When it comes to resource management, many organizations struggle to understand their resource planning maturity level and try to run before they learn to walk. EPM Live’s flexible resource management capabilities can lead you down the path to success, but like most processes, resource management requires a series of stepping stones; it’s a learning curve. Typically organizations’ resource management skills fall into one of three stages. The beginner stage is the basics, defining high level project roles and staffing them. The intermediate stage consists of assigning the right resources to projects based on capacity and skill set. Lastly, in the advanced level of resource management, organizations are able to move focus from individuals to teams, aiming to improve project velocity and project quality.
According to Gartner Inc. 54% of all organizations still need to learn the basics of resource management. To most organizations resource management is an emerging discipline; they have some defined project-oriented roles and processes, but need to work towards an overall strategic plan. Once the organization is successfully staffing resources to prioritized projects, resource managers can begin to evaluate taking the next steps to further their resource planning skills.
With some foundational steps defined, resource managers are ready to move up to the next level. The intermediate stage of resource management consists of matching the right resources with the right projects. This approach pays greater attention to the individual resources, their capabilities, skills and domain expertise — with the goal of proactively managing balance between the demand and supply.
Taking Resource Management to the Next Level
Here are a few key processes for improving resource management:
- Analyze your successful experience with basic resource capacity planning. Create a compelling value proposition justifying the move to a more disciplined level of resource management.
- Know your resources’ capacity and skill sets. Resource capacity planning should move from projects vs. resources to focusing on matching projects with individual skill level.
- Standardize project management for a clear understanding of demand for project resources. Proactively understand resource supply and demand. Use a forward thinking mentality and know that project plans change often pulling resources to unplanned tasks and work, throwing-off future planning.
- Leverage a PPM tool for better planning of resource workload to ensure proper placement, expertise and efficiency.
- Create a meaningful implementation game plan. Most initiatives involving IT neglect to address human concern. For most employees the move to strategic resource management is a major change. Create meaningful documentation about the new resource plan and its benefits.
Take Resource Management from Good to Great with the EPM Live Platform
EPM Live’s PPM and Work Management Platform provides organizations all the tools they need to successfully manage and allocate resources. Leverage resource capacity planning tools to help you estimate role-based resource hours to ensure the resource plan can be fulfilled. Create resource requirements and compare resource availability to identify both resource shortages and surplus. Define resource plans for proposed projects and work and analyze the plans against current resource capacity. Leverage intuitive color-coded heat maps to view over allocations. Easily modify dates and sequencing to define the most optimal portfolio. Use EPM Live’s Resource Analyzer to view resource workload across all work. View resource availability by time-phase; perform what-if analysis on resource workload and availability by leveraging drag and drop functionality, and group resources by attributes such as department, skill and role.
Check out this free webinar recording to learn more about EPM Live’s resource management capabilities, “Lower Costs and Increase ROI with Strategic Resource Planning.”