One of the greatest challenges a Project Manager has is keeping everyone informed and connected with the latest and greatest when things change… I said when things change because we all know that dates shift, resource availability fluctuates, scope creeps, and risks can manifest into issues.
Using the EPM Live Project Publisher, a Microsoft Project add-in, you can easily get everyone on your project team — literally: every resource on your project team — informed with the favorite business communication tool of this age: email.
Project Publisher works with all EPM Live product versions, so no matter whether you have a free project workspace, or an EPM/PPM system, you can use this trick!
We have a few assumptions to cover:
- The first is that you have a Microsoft Project file setup – scheduled & linked, as you see fit.
- The second is that you have the project resource loaded into the schedule and assigned to tasks. One way to check is to see whether or not you have people showing up on the Resource Usage view, with assignments on tasks.
- The third is that you have already done the Project Team build on your EPM Live project workspace. Of course, for the communication to get delivered to the person, their correct email address has to be in the system.
- The last is that you have done the Resource Mapping with your Project Team & the Microsoft Project schedule.
So, let’s get to this.
Open Microsoft Project, click on the Publisher tab, and then click the Communicate option. Email team is right there:
Compose your message using your favorite desktop email application, and send it off. It should be that simple!