Resource Management Using SharePoint Project Management

Leveraging the right project management tools is imperative to successfully completing projects. One of the most difficult segments of a project is managing resources. Employees are the most valuable asset and the biggest expense for most organizations. The ability to deploy employees effectively against conflicting projects and other work priorities enables organizations to maximize their return on resource investments. Understand which projects and types of work are consuming your most valuable resources and effectively realign your staffing plan based on changing priorities and budgets.

EPM Live SharePoint project management offers the following capabilities to successfully manage resources.

Assign Resources to Any Project or Work Item: Assign resources to all work and send automated notifications to alert resources of their assignments. Resources can status their work items from one location for increased productivity and enhanced usability.

View Resource Plans Across All Work: By combining resource workload on both project and non-project work in a single dynamic view, resource managers have a true picture of resource capacity. WorkEngine’s Resource Planner allows resource managers to view resource workload across all work, view resource availability by time-phase, perform what-if analysis on resource workload and availability, and view resources by various attributes such as department, skill, and role.

Flexible Resource Management Tools: Leverage Microsoft Project or WorkEngine’s online project planner to easily populate resource plans. Leverage built-in resource management tools to view current workload prior to making resource decisions on new assignments.

Resource Capacity Planning: Create resource capacity plans to get a true picture of resource demand across all work. Estimate role-based resource hours to ensure the resource plan can be fulfilled given current resource workload and availability.

Resource Requirements and Matching: Create resource requirements and compare resource availability to identify resource shortages and surpluses. Easily match available resources to resource requirements to ensure the right resources are assigned to the right work at the right time.

What-if Resource Modeling: Define resource plans for proposed projects and work and analyze the plans against current resource capacity. Leverage intuitive color-coded heat maps to view over allocations and modify dates and sequencing to define the most optimal portfolio.

Resource Analyzer: Leverage PortfolioEngine’s resource analyzer to view resource workload across all work, view resource availability by time-phase, perform what-if analysis on resource workload and availability, and group resources by attributes such as department, skill and role.

Resource Reporting and Dashboards: Gain valuable insight into resource assignments by accessing PortfolioEngine’s out-of-box resource reports. Leverage workload and availability reports to analyze resource data and performance. Create customized views and dashboards for business-specific resource reporting needs.

Resource Negotiations: The EPM Live Resource Negotiations feature brings sophisticated insight to any business by allowing project managers and resource (department) managers to collaboratively manage resource assignments via a data-driven negotiation process. 

Learn more about resource management using SharePoint project management in this on-demand webinar. 

Effective Resource Management using SharePoint

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