SharePoint is the most common collaboration tool on the market today, but most organizations are not leveraging the full capabilities of the SharePoint platform. In our most recent white paper, “SharePoint as a Business Application, Not Just a Collaboration Tool,” we offer strategies on how to leverage your existing SharePoint investment and extend its capabilities to derive more business value.
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It was common in the early adoption years to see SharePoint implementations that were intended for content management purposes only. Now, IT organizations are thinking outside of the box. If you must do more with less, what better way to protect your current investment and minimize costs then to leverage the same platform to bring Project Management, Product Development, Work Management and Service Management to your IT organization?
- Anyone can have it – The basic version is free; however, if you can’t get enough, features are enhanced as you move from version to version i.e. Foundation, Standard & Enterprise
- SharePoint is amazingly convenient – From all user perspectives (contributors to administrators), ease of use leads to user buy-in and fast adoption
- SharePoint is used as a common location for information storage and access
- Beyond a central storage system, SharePoint is used as a basic collaboration tool to collaborate on documentation, links and other shared information
- SharePoint helps maintain a single version of truth and supports version control
- SharePoint offers an improvement over file shares and local storage
- Most of the companies who have made good use of their SharePoint deployment have created team sites to extend document storage and collaboration to task collaboration, list collaboration and further communication
Extend SharePoint to a comprehensive business application:
SharePoint for Business Processes
- Map current business processes to SharePoint by customizing SharePoint workflow, leveraging forms and/or leveraging 3rd party applications with workflow capabilities
- Standardize SharePoint processes by leveraging best practice templates, standardizing SharePoint tools and utilizing pre-built solutions specific to your business needs. There are many SharePoint add-ons in the market today that can help you add value and reduce the time to market for needed solutions
- Maximize the use of SharePoint by offering business tools for all work (Projects, Products, Services, etc.) across your organization for even more efficient work management and to further return on your SharePoint investment
SharePoint for the Enterprise
- This is the most optimized stage of any SharePoint deployment where you not only use SharePoint to the best of its capabilities but also bring in critical information from other applications via integration to form a centralized hub for all business critical data, or
- Retire legacy systems to reduce costs and enforce standards. Build a path to one business platform for all users, all work and every business need while bringing all data into one centralized location
- Leverage SharePoint to implement business applications needed by the Enterprise such as project management, time management, service management and application development
Extending SharePoint capabilities will come from efforts that are proactive and aimed towards a deeper and broader usage of the SharePoint platform. As with any new technology, there must be a positive ROI; to obtain this, SharePoint must be planned and deployed in the right manner.
Read the full white paper for more information on overcoming SharePoint challenges, leveraging the SharePoint deployment checklist, learning how to extend SharePoint through customization and using SharePoint as an “All Work” Management Platform.
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