PMI – San Diego

PMI-SAN DIEGO IMPLEMENTS WORK MANAGEMENT TOOL TO IMPROVE PRODUCTIVITY AND MAXIMIZE EFFICIENCY 

 

Challenge:

  • Event data was being stored in disparate work management tools such as Google Docs and Excel spreadsheets
  • Event contact records for volunteers, speakers and vendors were often inaccurate. Data was neither centralized nor easily accessible
  • Lack of historical data and lessons learned resulted in time consuming rework, no repeatable processes and the absence of a contingency plan
  • Collaboration and knowledge share

 

Solution:

  • Better global visibility into event details and contacts
  • Improved collaboration for increased productivity
  • Historical data tracking for better project planning and speaker management
  • Centralized document management repository
  • Improved efficiencies by consolidating all work into one centralized collaboration system

 

Results:

PMI-San Diego chose a QuickStart deployment putting them on an accelerated path to project management improvements. PMI-SD greatly benefitted from consolidating various systems to solely use the EPM Live Platform. Able to leverage more comprehensive capabilities PMI-SD created global visibility for all conference committee members. Pertinent conference information is now posted to the sites homepage, also allowing users to create alerts to easily be notified of any changes. All volunteer contact information was centralized allowing the committee to always access accurate information. Workspaces were created to track and organize registration details, potential risks, tutorials, print media, marketing and other important event information. A critical part of PMI-SD’s system was to store detailed historical conference data. This allowed them to track, review and leverage different data to sustain the success of the annual PMI-San Diego Conference.